CleanVision System
Digital Checklists
Inspections that produce a score, not a row of ticks — weighted by risk, converted straight into corrective tasks, and exportable as evidence.
Request a free assessmentThe checklist that always comes back complete
Paper checklists have a well-known failure: they get completed. Every line ticked, every week, on every account. The document exists to prove work was done, so it proves work was done.
The information content is close to zero. You cannot compare this week to last week, because both are complete. You cannot compare two buildings, because both are complete. And a building can be visibly deteriorating while the checklist stays perfect.
Scoring instead of ticking
Each inspection produces a score by indicator, not a completion state. That single change is what makes the output useful: a number moves, and movement is information.
Indicators are weighted by risk, and the weighting is deliberate — restrooms and dust count triple. An unweighted average would let a building miss the restrooms entirely and still score respectably by getting a dozen minor items right. That’s arithmetically valid and operationally ridiculous, and it’s exactly how a scoring system loses the confidence of the people reading it.
Findings carry photo evidence. A note saying an area was below standard is one person’s account; the same note with an image is a shared fact.
Nothing gets filed
Anything scored below standard becomes a corrective action with a named owner and a deadline — automatically, as part of closing the inspection.
That closes the loop that most quality systems leave open. The classic failure isn’t failing to notice problems; it’s noticing them into a document that gets filed. If a finding can end its life as a line in a report, eventually most of them will.
Where the score goes
Inspection scores over the period build the account’s Protex Verified certification, together with client feedback. One bad inspection doesn’t fail an account and one good one doesn’t certify it — the certificate reflects the period, which is harder to influence and more honest than a snapshot.
Everything is exportable as PDF and forwardable to your team. For accounts that answer to a regulator, a parent company or a tender process, that export is often the reason this matters at all: an inspection history with dates, scores and photographs is evidence, and a verbal assurance is not.
How you verify it
Delivered is not the same as proven
Every service below reports into CleanVision, so the work leaves a record you can audit — not a promise you have to trust.
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A number, not a tick
A score can be compared across weeks and across sites. A completed checklist can only be compared to another completed checklist, which tells you nothing.
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Weighted by consequence
Not every line matters equally. Restrooms and dust carry triple weight because they are what occupants notice first and remember longest.
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Findings can't be filed
Anything below standard becomes a task with an owner. The inspection cannot end with a problem that belongs to nobody.
Common questions
Because an unweighted average lies. A building could miss the restrooms entirely and still score well by getting fifteen minor items right — arithmetically fine, operationally absurd. Weighting makes the score behave like a person's judgment of the space.
The supervisor responsible for the account, on a defined cycle. It is not self-assessment by the person who did the cleaning — that's a different exercise and we don't confuse the two.
The inspections themselves, including the photos, exportable as PDF. Most clients look at the score and the trend, and open the detail on the occasions when something has gone wrong. Both should be available without asking.
Excellence isn't a promise — it's a guarantee
Request a free assessment of your facility and see what a proactive operation catches that a reactive one bills you for later.
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