Commercial Cleaning
Supply Management
Consumables tracked per account with automatic low-stock alerts — so a restroom never runs out at the worst possible hour and you stop paying for emergency runs.
Request a free assessmentRunning out is expensive in ways the invoice never shows
An empty soap dispenser at 2 PM is not a supply problem. It’s a complaint, a photograph, a message to the facilities manager, and an emergency purchase at retail price to fix something that should have cost a fraction of that.
Most buildings manage consumables by memory and by panic. Someone notices a shelf looking thin and orders. Somebody else over-orders to avoid being blamed, and a closet fills with product that expires or gets forgotten. Neither behaviour is anyone’s fault — it’s what happens when there’s no data.
Inventory as a system, not a habit
Every account has an inventory in CleanVision: product, total quantity, minimum level, unit, code, price and location. When stock reaches the minimum, the system raises an alert — before the shelf is empty, not after.
Replenishment follows a flow rather than a phone call. The team on site requests what they need, the request is approved, and delivery is confirmed into the account’s stock. Every step is logged, which means the question “did that order actually arrive at that building?” has an answer.
Consumption becomes a number you can use
Once consumption is measured per account and per product, patterns appear that were invisible before. A site consuming twice what a comparable site does is worth a visit — it’s usually a dispenser wasting product, a fixture problem, or a genuine difference in traffic. All three are worth knowing.
Reports consolidate by account with costs, exportable to Excel or PDF. When you need to justify a facilities budget or compare sites in a portfolio, the data already exists rather than being assembled the week before the meeting.
The closet counts too
Janitorial closets are organized to a defined standard as part of this scope, and they’re inspected like any other area. It’s a small thing that says a lot: a chaotic closet is where product goes missing, where the wrong chemical gets grabbed in a hurry, and where nobody can tell what’s actually in stock.
Where restroom care is running with Protex IoT, supply levels report themselves — sensors track soap, paper towel and toilet paper continuously, and the alert reaches the team before an occupant finds the empty dispenser.
How you verify it
Delivered is not the same as proven
Every service below reports into CleanVision, so the work leaves a record you can audit — not a promise you have to trust.
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Consumption history
You can see what each account consumed, by product, over time — which turns "we're using a lot of paper towel" into a number you can act on.
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Approval trail
Requests, approvals and deliveries are logged. Stock that entered the account is a record, not an assumption.
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Minimum-level alerts
The system flags stock before it runs out, so replenishment is scheduled rather than urgent.
Common questions
Either arrangement works, and both use the same tracking. Some clients buy directly and want visibility and control; others prefer us to manage procurement and consolidate it into one invoice. What doesn't change is that consumption is measured per account rather than estimated.
Three ways. Emergency purchases at retail prices disappear. Over-ordering to feel safe disappears, because the minimum level is data rather than a guess. And consumption reporting surfaces the outliers — a dispenser that wastes product, or a site consuming twice what a comparable site does.
We inventory what's there at onboarding, including the closet nobody has opened in a year. Most accounts find they own more than they thought of some items and are nearly out of others — that first count usually pays for itself.
Excellence isn't a promise — it's a guarantee
Request a free assessment of your facility and see what a proactive operation catches that a reactive one bills you for later.
Talk to Protex